EUROPEAN SOCIETY FOR SURGICAL RESEARCH
The Bylaws will be updated as we are now registrated as a NPO/NGO in Germany.
As soon as our bylaws are available we will update the bylaws stated below.
BY-LAWS anno 2013
Name and objectives of The Society
European Society for Surgical Research is an Association formed on 17 February 1966 in l'Abbaye des Prémontrés at Pont à Mousson, près de Nancy, France. The former name of The Society was "European Society for Experimental Surgery" and this changed at the General Assembly in Salzburg May 16, 1974 by a majority of votes to EUROPEAN SOCIETY FOR SURGICAL RESEARCH *****.
European Society for Surgical Research is a non-political organisation (NPO) and non-governmental organisation (NGO) *****. The objectives of The Society are to promote surgical research in Europe and abroad. It will promote experimental and clinical surgical research, correlate science with the art of surgical practice, foster high standards of ethical practice and investigation. It will promote contact and collaboration between investigators in surgical research both within various European countries and also with surgical researches outside Europe *****.
Composition of the Society
The Society is composed of:
a) Active members
b) Honorary members
c) Emeritus members
d) Undergraduate members
e) Corporate members *****
a) ACTIVE MEMBERSHIP
Any university graduate, active in surgical research, may apply for admission to the Society. The application document should be accompanied by a list of scientific publications and curriculum vitae (CV) of the applicant. The application should state the applicant's academic qualifications and professional position with a personal statement letter *****.
b) HONORARY MEMBERSHIP can be exceptionally endowed upon: any person proposed at the General Assembly and elected by majority vote.
c) EMERITUS MEMBERS ***
Any active member who is retired or an Emeritus of an academic institution shall receive the Emeritus membership status by writing a letter to the Treasurer. The Emeritus Members do not pay the membership fee *****.
d) UNDERGRADUATE MEMBERS **
Any undergraduate student of a medical or para-medical school with proof of his undergraduate status at the time of application may apply for admission to The Society. The application document should be accompanied by a CV of the applicant, the list of publications (if applicable) and written consent that the applicant will become an active member when he/ she graduates from medical school and that he or she will inform the General Secretary and the Treasurer in due course of his/ her new status. The membership fee for undergraduate members shall not exceed 50 % of the membership fee for active members *****. Undergraduate members have the right to vote but are not eligible as officers of The Society General Committee (except new Junior Member chair in the General Committee) *****.
e) CORPORATE MEMBERS
Natural or juridical persons or corporations can become corporate members. The aim of corporate membership is to support surgical research through the European Society for Surgical Research *****. The application for corporate membership has to be submitted to the President. Corporate members shall not have the right to vote or to be elected for offices of the Society *****.
ELECTION OF MEMBERS
Candidates for active, undergraduate and corporate membership should send their application on official forms to the Secretary General giving the required information for the respective membership (see art. 3a, d and e for these by-laws). The application document should be accompanied by the list of publications and CV of the applicant. The application should state the applicant's academic qualifications and professional position with a personal statement letter. The applicant's records will be presented to all members of the General Committee by the Secretary General for consideration. Upon approval by the General Committee the applicant will be informed of the acceptance or refusal of their application by e mail. A certificate of the membership will be sent to them by post. The members of The Society will be informed of all the names of the new members by an announcement by the General Secretary (or deputy) during the General Assembly *****.
RIGHT OF VOTE
All members of the Society (except corporate members) have the right to vote at a General Assembly or any other business meeting of the Society *****.
a) All members of the Society except honorary members and emeritus members have to pay the same membership fee. Undergraduate members pay a reduced membership fee which shall not exceed 50 % of the membership fee for active members. The annual membership fee for corporate members shall be decided by the General Committee *****.
b) The fee will be established annually by the General Committee after considering the reports of the Secretary General and the Treasurer. All members who have not paid their membership fee for two consecutive years forfeit their membership, if they do no reply to a second reminder from the Treasurer. The financial year of the Society starts on January 1st and shall end on December 31st.
TERMINATION OF MEMBERSHIP
An active member shall cease to be a member of the Society in any of the following ways:
a) by written resignation addressed to the General Committee.
b) by death.
c) by default in payment of the membership fee persuant to the provision of art. 6b.
d) by expulsion pronounced by the majority of members at the General Assembly after a hearing by at least 2/3 of the members of the General Committee. The General Committee shall keep minutes of the motivation of such expulsion.
1. General Committee
3. The Scientific Studies Committee *****
The General Committee shall consist of
b) Secretary General
d) 1st Vice-President
e) 2nd Vice-President
f) four Members at Large (including two past-presidents or past-vice-presidents*
g) Junior Board Member *****
Only active members can be elected for office in the General Committee. At the time of election their age should not exceed 45 years. The Junior Board Member post is open to the undergraduate or postgraduate members. Junior Member is elected for 2 years or until he/she graduates *****. All members of the General Committee are elected by the General Assembly by majority vote. Candidates for vacancies in the General Committee will be presented by the General Committee to the General Assembly.
RESIGNATION OR DEATH
If any member of the General Committee should die or be compelled by any reason to resign during his term of office, the president is authorized to appoint a successor to serve until the next annual General Assembly. At this meeting, the vacancy shall be open to election. The member who is appointed to fill the vacancy may be elected to the same office.
If the president himself dies or is obliged to resign, his place shall be taken by the Secretary General until the next annual General Assembly. At this meeting he may be elected as president.
FUNCTIONS OF THE GENERAL COMMITTEE
The General Committee shall prepare the rules of procedure for each assembly.
a) The President shall ensure that the constitution is respected and that the rules of procedure are executed. He directs discussions, formulates propositions, collects ballots and proclaims the decisions. He is elected for two years and cannot be re-elected as the president.
b) The Secretary General shall prepare the rules of procedure of each meeting of the General Committee and of the General Assembly; he shall present a summarized report of printed and written correspondence, shall carry out all correspondence in the name of The Society, shall register all documents and shall establish contacts with other scientific societies or organizations. He shall establish and keep the archives of The Society and deposit them in quarters chosen by the General Committee. He is elected for a period of three years and may be re-elected for one other term.
c) The Treasurer shall collect all funds and shall pay the expenses of The Society. He shall keep the records of expenses and all accounts and shall, with the consent of the president and the secretary general, administer the properties of The Society. He shall present at the Assembly a detailed report of his administration, which must be approved. He is elected for a period for three years, and may be re-elected for one other term.
d) The 1st Vice-President is elected for one year: he will organize the congress in the year following his election. After that he may be elected as a member of the General Committee for four years.
e) The 2nd Vice-President is elected for a period of one year. He shall take over the office of the 1st vive-president for one year. He will organize the congress two years after his election as 2nd vice-president *****.
g) The maximum term of any member of the General Committee should not exceed 6 years * (with the exception is the completion of the term length of the nominated positions) *****.
h) The Members at Large (who is elected directly without organizing a congress) are elected for 3 years and may be re-elected for one other term.
The Scientific Studies Committee
A Scientific Studies Committee shall be formed consisting of five members, one of them being a member of the General Committee, serving for three years. The members of this Committee shall be appointed by the General Committee This Committee shall develop protocols for cooperative scientific clinical and basic study projects in areas relating to surgical research where such cooperative efforts are required or beneficial, and follow and update the internet course on surgical research. Implementation of any protocol or program shall require prior approval of the General Committee *****.
The General Committee may appoint a local delegate of the Society for each country based on the interest of young and eager academics and/ or the recommendation from a member. The local delegates shall guarantee close contacts between the secretary general and the members of the Society in the respective countries. The local delegates shall meet with the General Committee at the place and time of the annual congress of The Society.
a) The General Committee shall call together a General Assembly at least once a year, generally during the annual meeting *****. All members of the Society may attend this meeting. The agenda is proposed by the General Committee, but the members of the Society may ask for discussion on any relevant subject, provided that their written request is addressed to the president of the Secretary General at least one week before the General Assembly. During the General Assembly a report of the president, the Secretary General and the Treasurer is given and election of the offices are held by ballot vote.
DATE AND PLACE
a) The congress shall take place annually and must coincide with the General Assembly. The date and place of the congress has to be agreed upon by the General Assembly.
b) Supplementary scientific meetings can be organized by members of the Society in close cooperation with the General Committee. Their number and date are chosen by the General Committee or proposed by at least half of the voting members.
c) The scientific meetings will be decided upon by the votes of the members.
a) The procedure of the scientific meetings is chosen by the General Committee.
b) The congress shall consist of short papers followed by a short discussion and poster presentations with discussions. The total number being decided upon by the General Committee *****.
All abstracts shall be reviewed by all members of the General Committee and by at least one of the organizing committee. Selection of abstracts will be done anonymously, by a system of grading (from 1 to 10, 10 as the highest grade) *****.
The General Committee will take measures necessary to guarantee the publications of free communications and posters submitted according to the rules. The abstracts shall be published as a supplement to a scientific journal ****,*****.
Agreement with other scientific societies
The European Society for Surgical Research established a bilateral agreement with the SRS-UK, the predecessor of the Society of Academic and Research Surgery (SARS) from the United Kingdom in 1966, with the Society of University Surgeons from the United States in 1968 and later on with the Surgical Research Society of Southern Africa (SRS-SA) in order to provide an international platform to its members.
According to the agreements between those four societies, they host the representatives (generally the President or the Secretary General) of the Sister Society during the Annual Meetings. Besides representing their society at these different meetings they provide different and useful perspectives / view points to the host societies and invariably enrich their scientific meetings and deliberations.
The award winners of the Sister Societies are hosted during the ESSR annual meetings and they share their studies with the entire congress during the prestigious Walter Brendel Award Session. The same mutual collaboration is supported by our Sister Societies for the ESSR awardees *****.
Amendments to by-laws
These by-laws may be amended only at the request of the General Committee or of one quarter of the members present at the General Assembly. Any proposed amendment should be sent to all active and Committee or of one quarter of the members present at the General Assembly. Any proposed amendment should be sent to all members in due time (at least one week before) before the General Assembly in which the changes will be discussed *****. The proposed amendments will only be accepted with 2/3 majority of the voting members present. In case the requisite majority is not reached, the General Committee may announce another date and then the proposed amendments will be accepted with the majority of the members present *****.
a) A General Assembly, to decide on the dissolution of the Society, is convoked for that purpose only and must be made up by at least one-half of voting members. If this quorum is not reached the assembly is adjourned. Any assembly so adjourned may then deliberate irrespective of the number of the members present. In any case, a resolution to wind up the affairs of the Society shall only be valid if a vote for such effect is taken by a majority of 2/3 of the voting members present.
b) In the case of dissolution of The Society, the General Assembly shall designate one or more commissioners, charged with disposing of the assets of the Society. The Society shall assign the benefit to an international charity institution.
Amendments to the by-laws will become effective immediately after their acceptance by the General Assembly.
* Amendments, General Assembly Montpellier, France, May 1994
** Amendments, General Assembly Padova/Abano Therme, Italy, April 1998
*** Amendments, General Assembly Bern, Switzerland, April 1999
**** Amendments, General Assembly Bern, Switzerland, April 1999
***** Amendments, General Assembly, Istanbul, Turkey, May, 2013